Finance Manager

Job Title: Finance Manager
Contract Type: Permanent
Location: South West London
Salary: £62,000 Per Annum
Reference: AWD19846000
Contact Name: Anna Woodward
Contact Email:
Job Published: January 20, 2020 15:22

Job Description

Key Responsibilities

This role will provide a great opportunity for a motivated and experienced financial professional to own the preparation of the management accounts and financial management information for an exciting and fast-paced business. The Finance Manager is a critical component of the finance function and reports to the Financial Controller. The Finance Manager will also work closely with the all team leaders from across the business.

The Finance Manager will be supported by two Finance Executives and a key responsibility of the role is educating, motivating and developing them to ensure that the day-to-day Finance transactions are recorded error free and on a timely basis.

This is a role for a confident communicator, who can deliver a high quality of work whilst working to tight deadlines, and the successful candidate will be a highly motivated, energetic individual who is keen to meet the challenges of contributing to a dynamic, highly entrepreneurial environment.

The role is a fantastic development opportunity to take on an FC role in the future and be responsible for all aspects of the financial wellbeing of a business in the future.

Management and Financial Reporting

  • Accurately prepare the monthly management accounts and commentary for review by the Financial Controller in a timely manner
  • Be responsible for planning the delivery of all Management reporting ensuring that all deadlines are met
  • Preparing profit and loss and cash flow forecasts, ensuring the forecasts provided are a true reflection of the actuals when they come in and we are billing clients accurately and timely
  • Rigorously review all month end reconciliations which are prepared by the Finance Assistant and investigate and resolve any discrepancies to ensure complete accuracy and raise any issues with the Financial Controller promptly
  • Be responsible for reviewing the Company fixed asset register and prepayments schedule  regularly to ensure that it is accurately maintained
  • To review the weekly Job Costing and Timesheet reports, providing analysis and insight to the Financial Controller and wider Management team
  • To prepare the audit file and be the first point of contact for the auditors throughout the duration of the audit.
  • To have responsibility for accurately preparing the FRS102 revenue calculation schedule for review by the Financial Controller in a timely manner
  • To have responsibility for accurately preparing the Trial Balance and all Profile and Loss Balance sheet schedules for the annual Finance Statements in accordance with Financial Reporting Standards and Best Practice

Finance Transactions

  • To have responsibility for ensuring that the information recorded on our Finance system, Maconomy, is both accurate and up to date at all times
  • To monitor the Aged Debtors and Creditors with the Finance team and proactively follow up on outstanding debts and any queries raised ensuring all issues are resolved
  • To review the payment run on a weekly basis, investigating any issues or disputed invoices with the Finance Assistant and escalating any concerns to the Financial Controller as appropriate
  • To have responsibility for managing the delivery of the sales ledger cycle by reviewing and ensuring the Sales Daybook is kept up to date and posted accurately to Maconomy
  • To have responsibility for reviewing all invoices which are prepared by the Finance Assistant, ensuring all costs incurred to date have been accurately recorded and accrued where applicable and that invoices are allocated correctly to the various activities within the job
  • To review all key supplier statements on a monthly basis ensuring all accounts are reconciled and that any discrepancies are followed up and resolved
  • Prepare the monthly billing list for the Stakeholder Comms and Digital teams, to manage any changes and to assist the Finance Assistant with the billing when required

Payroll and Regulatory Reporting

  • Take ownership of the relationship with the external payroll providers and ensure that payroll for the UK and Singapore are completed in a timely manner each month, ensuring that all amends are approved and accurately applied
  • Own the administration of the Company pension, healthcare and cycle schemes
  • Be responsible for ensuring that all employee payroll data is maintained accurately and on a confidential basis at all times
  • To have responsibility for filing other tax, and Companies House, returns on a timely basis including P11Ds, P11D(b) and PSA
  • To have responsibility for reviewing the quarterly VAT return for the Finance Controller’s approval and submission

Finance Administration

  • In conjunction with the Finance Executive, provide Maconomy (Finance system) training to all new joiners and current staff on an ongoing basis, ensuring all employees have Company templates and tools setup and are fully trained in the purpose and function of each
  • To provide technical support as and when there are problems with Maconomy working independently, or with Maconomy, to resolve all problems promptly and with minimal impact on the business
  • To proactively seek ways in which to enhance Maconomy, and the way it is utilised by the business, making recommendations to the Financial Controller
  • Proactively contribute to the treasury and cash management function, protecting the company’s capital and optimising the returns of our capital
  • To attend weekly finance meetings with the various teams across the business with the Financial Controller and follow up with outstanding actions
  • Ensure that all financial controls are in place across the company so to eliminate financial risk and loss

Team support

  • In time, support to the Financial Controller with the day to day management of the team
  • Where necessary, support the Financial Controller with reviewing work as well as initiating and implementing projects to enhance the day to day running of the team and streamline/automate work practices


Personal profile

Qualifications and experience

  • An ambitious, commercially minded person, who is 1 year post qualified and has experience working in, or working with, a small/medium-sized company
  • Academically strong with experience of working in an ambitious, entrepreneurial and dynamic environments, ideally within the Professional Services or Marcomms sectors
  • Good GCSEs and A Level grades (or equivalent), particularly in Maths and English
  • Good numerical skills essential
  • Highly proficient with MS Excel, including possessing a complete understanding
    of its core functions and capabilities

Personal Characteristics

The Finance Manager will be a highly motivated individual who can quickly take responsibility for delivering high quality, best in class reporting solutions and ensuring the accurate, error-free recording of all finance transactions.  This position requires:

  • Strong interpersonal and communications skills necessary to build trust and respect both within the Finance team and the wider business at all levels
  • A versatile personality with good problem solving skills and an eye for detail combined with sound numerical and presentation skills
  • Energetic and keen to contribute to a dynamic, highly entrepreneurial environment that is constantly changing and assessing opportunities
  • Flexible and ‘team focused’ with a ‘roll up your sleeves’ attitude to getting the job
  • Strong ‘can do’ attitude motivated by a desire to be part of the solution, rather than part
    of the problem
  • Ability to manage many urgent and often, conflicting priorities
  • Ability to manage, develop and evolve and adhere to clear processes and procedures
  • Ambitious for work quality and a commitment to excellence
  • Great sense of humour essential!