Director of Finance

Job Title: Director of Finance
Contract Type: Permanent
Location: London
Salary: £45,000 - £55,000
Job Published: January 31, 2019 13:23

Job Description

About us

Shakespeare Schools Foundation (SSF) is a national cultural education charity that exists to improve the levels of literacy, communications skills and teamwork abilities of young people. Our unique drama project gives young people the confidence to stride onto whatever stage they choose. Our mission is to transform lives through the unique power of Shakespeare.

Our objectives are

  • to promote life skills, social cohesion and ambition
  • to promote educational attainment - especially in literacy, literature and the performing arts
  • to provide a unique cultural and creative experience to young people from disadvantaged backgrounds 

Our values are

  • aspirational
  • experiential
  • diverse
  • uniting
  • thrilling
  • transformative

We currently have 29 permanent employees supported by over 100 freelance staff during the Festival, which runs in the autumn. We are organised into three teams:

  • Festival and Creative: recruitment of and support to participating schools and theatres, manage Festival operations, creation of high quality resources, develop workshops and curriculum based products.
  • Income Generation and Communications: fundraising, commercial revenue (e.g. box office, merchandise), website, social media, press and PR, promoting SSF to existing and new stakeholders
  • Finance and Support: finance, IT, office management and HR

The postholder will lead the Finance and Support function of the organisation and report directly to the Chief Executive.


We are looking for a proactive, solution and results focused self-starter, who is excited by the challenges and opportunities of the non-profit sector and is passionate about the social objectives of SSF. 

A qualified accountant with experience of Sage, small business and statutory accounts work, you will also be a motivated, confident and enthusiastic team player. You will relish the opportunity to provide strategic oversight of our finance and support function to ensure the charity is on a sustainable footing and be ready to play a key leadership role in a dynamic, mission and values led charity.


As a key member of the senior management team, the Director of Finance will provide strategic financial and business services direction and oversight across the organisation, working closely with the Chief Executive and with the Director of Operations and Director of Development.

  • to lead on the day to day financial control and management of the organisation with responsibility for statutory compliance
  • to contribute to the development and implementation of a strategy which secures SSF's long term financial health and growth, allowing us to fulfil our mission
  • to produce the financial reporting and budgets which facilitate planning and strategy
  • to have responsibility for the efficient running of our policies, procedures and practices to support the smooth running of the charity
  • lead a small team and manage relationships with external suppliers of IT, HR, audit and facilities services

In line with our values, the postholder will contribute to the ethos and working culture of the organisation.


The postholder will have oversight of the organisation's finance and support function, and be responsible for:

  1. Day to day financial control and management
  • Line management & training of one permanent Finance Officer plus one or two temporary finance staff during the Festival
  • Responsibility for finance systems & overseeing the maintenance of accurate and complete financial records
  • Ensuring correct invoicing and, in particular, the collection of theatre settlements including the VAT treatment
  • Cost control including the authorisation of staff expense claims and monitoring of SSF staff credit card accounts
  • Payroll: Oversight of payroll work carried out by the Finance Officer:
  • calculation of weekly and monthly payroll (with reference to HMRC tax notifications) and timely payments
  • generation and distribution of documentation, e.g. payslips, P45s, P60s
  • RTI submissions and liaison with HMRC
  • Liaison with NatWest Relationship Manager, as necessary, with regards to overdraft facility
  • Responsibility for the submission of the annual Theatre Tax Relief claim
  • Review of contracts, particularly those which involve a financial commitment for the organisation
  1. Monthly Financial Reporting
  • Monthly reporting to Management & Trustees of actual results and of forecasts of income and expenditure and cashflow for the remainder of the year
  • Scenario modelling
  1. Budgeting
  • Preparation of budgets for the organisation’s core activities & any specific projects
  • Working with budget holders to update forecasts for up to date information, on a monthly basis
  • Ensuring correct allocation of spend within budget categories
  • Analysis of actual data to inform future planning and budgets
  1. Annual Accounts and compliance with statutory requirements
  • Audit: preparation of annual statutory accounts, liaison with auditors, acting as Company Secretary including filing of accounts and returns
  • VAT: responsibility for oversight of the calculation and submissions carried out by the Finance Officer & liaison with HMRC
  • Making recommendations to trustees in order to meet their fiduciary duties
  1. Financial input to the senior management team and Trustees
  • Member of the SSF Management Team, providing strategic financial and business oversight across the organisation in an easy and accessible way
  • Working closely with the Treasurer/Vice-Chair, servicing the Finance and Performance Committee and ensuring the Trustee Board is provided with all necessary financial information
  • Assessment and presentation of financial implications of strategic choices
  • Input into the development and delivery of SSF’s vision, mission and strategy
  • Ensure that financial information and processes are well understood by colleagues across the organisation

Subject to experience, potential to include responsibility for human resources, IT and premises matters

People & Relationship Management

  • Reports to Chief Executive and works closely with the Vice-Chair
  • Management of the Finance Officer and seasonal Finance Assistant


  • Actively contribute to the successful achievement of departmental and charity-wide goals
  • Contribute to the development of a professional working and learning environment within SSF
  • Adhere to all SSF policies and procedures with particular reference to Equal Opportunities, DBS checks and Health and Safety
  • Actively embody the charity’s values
  • Carry out all duties in compliance with internal and statutory procedures of the charity
  • Carry out any other duties as reasonably requested


Essential experience and skills

  • CCAB (ICAEW, ACCA or equivalent) or CIMA qualified and evidence of ongoing professional development
  • experience of a senior finance role
  • ability to produce reports and budgets and administer financial systems as detailed in the responsibilities criteria above
  • excellent understanding of statutory responsibilities and regulations for charities
  • experience in Sage accounting software
  • experience in preparing statutory accounts
  • excellent communication and organisational and time management skills
  • proficient in Microsoft Office
  • ability to lead, motivate and be part of effective and efficient teams
  • adept communicator

Desirable experience and skills

  • experience in charity accounting   
  • experience of a finance role in the charity sector
  • experience in HR and familiarity with employment law
  • experience of CRM and managing IT systems
  • experience of working with Boards


Send a covering letter (maximum 2 sides of A4) demonstrating how you meet the criteria in the person specification, along with an up to date CV (maximum 2 sides A4) addressed to Ruth Brock, Chief Executive.

Closing date:      Rolling deadline – we will arrange to meet candidates as quickly as possible and will consider applications until such time as we appoint

Interviews:        Ongoing

We actively encourage applicants from BME communities and people with disabilities. This role is based at SSF’s Head Office, currently at 140 London Wall, London EC2Y 5DN.

SSF is a registered charity, number 1164676.