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Deputy Controller

Job Title: Deputy Controller
Contract Type: Permanent
Location: New York
Industry:
Salary: Competitive
Job Published: October 16, 2019 17:45

Job Description

Proskauer is seeking a Deputy Controller, based in the New York office, who will manage and oversee all facets of global accounting operations, including partner accounting, the monthly close cycle, general ledger accounting, internal control and policy development. The Deputy Controller will manage and develop a team of staff with responsibilities across the Firm's global offices, ensuring a consistent service level for each location. Reporting to the Director of Accounting and Tax, the Deputy Controller will establish a well-controlled, efficient and customer focused full-service global accounting function.

Responsibilities include, but are not limited to:

Global Accounting:

  • Manage the operations of the global accounting function to achieve the department's goals and objectives
  • Manage the accuracy and productivity of day-to-day activities around payroll journals, fixed assets, and other general ledger accounting and develop metrics to report on these activities against benchmarks
  • Oversee the monthly and annual general ledger accounting close process for U.S. and international ledgers, managing to a central global timetable, and validate accuracy of the results
  • Budget and forecast including running all depreciation projections
  • Identify and research technical accounting issues, provide leadership to management and the team around new standards, ensuring that at all times global reporting is in compliance
  • Manage relationships with outside audit firms, casualty/liability insurance agents and other providers as appropriate
  • Lead change management activities by recommending, supporting and driving through changes to financial systems, structures, and control environment
  • Work with the Financial Planning & Analysis team to ensure coding of expenses is correctly and consistently applied and appropriately authorized
  • Partner with the Payroll and Benefits Team to ensure correct booking of entries and partner charges
  • Coordinate year-end audits with external auditors in U.S., U.K., Hong Kong, Beijing, and Sao Paulo and manage the preparation of audit schedules, data, information and financial statements
  • Collaborate with Finance Managers and Directors to increase efficiency in financial processes that cross departmental lines
  • Work with Financial Systems to ensure accounting and financial systems for departments have robust controls, are compliant with regulations, and up to date
  • When requested, serve as project manager for any system upgrades or implementation projects, assigning resources when needed and developing project plans
  • Work with the Tax team to prepare any necessary schedules or supporting documentation for corporate or related tax filings
  • Respond to internal and external auditors' comments concerning finance's operations and oversee required action to address deficiencies
  • Provide status of the financial condition of the Firm, when requested, by collecting, interpreting and collecting key financial data
  • Assist in Aderant and Chrome River Invoice implementations

Partners’ Accounts Recordkeeping:

  • Develop a deep understanding of the activities each Finance Sub-Department performs for partners and their accounts
  • Coordinate any necessary payments to partners with the Payroll or Treasury teams in line with the Firm’s policies and procedures and GPER
  • Supply the General Accounting team with necessary journal entries for draws, advances, distributions, returns of capital, etc. within specified time frames
  • Prepare monthly, quarterly and annual reconciliations of partners' accounts (including draws, special distributions, capital, personal charges, etc.), to ensure completeness and accuracy, escalate and resolve any reconciling differences within the required timeframe set up by the Accounting & Tax team
  • Coordinate with the Partner Services team on the Firm's Partner Portal content and work with the appropriate teams to further develop the website to ensure it meets partners' self-service requirements for finance related matters
  • Upload the allocation letters prepared by FP&A to the Partner Portal
  • Prepare Year End Reports (3 pagers) within set time-frames
  • Prepare financial analysis and cash flows to support discussions around all lateral hires (including maintenance of supporting modules), for the Chairman, under the direction of the CFO
  • Provide support to the Director of Accounting & Tax and the Chief Financial Officer for any ad­ hoc reports, analysis or other requests
  • Maintain up-to-date 5 year partner capital forecast at all the times
  • Prepare annual budget and forecasts when requested for all partners-related accounts and provide expense variance analysis when requested
  • Develop a checklist to cover all documentation and procedures required for partner life events such as, joining, retirement, optional service, departure, etc.
  • Provide timely information to the Director of Accounting & Tax and the Chief Financial Officer on any issues regarding partners and their accounts
  • Maintain records in accordance with applicable laws and Firm policy
  • Oversee projects as directed by Director of Accounting & Tax, including getting all partners- related accounts and information into Fusion, Aderant, etc.
  • Prepare annual COLA calculations
  • Prepare Death Benefits calculations and payments
  • Provide, with partner's permission, the information requested by their tax advisors, accountants and financial planners

Qualifications:

  • Bachelor degree in accounting; CPA or ACA required
  • 7+ years of related accounting experience with prior managerial experience at a professional services firm
  • Experience with Aderant Expert a plus
  • Understanding, and delivery, of an effective control environment across multiple locations
  • Ability to adjust to new, different, or changing requirements while conveying a sense of urgency
  • Must be a working manager, capable of operating in a fast-paced environment, with the ability to multitask and handle pressure well
  • Demonstrated ability to contribute strategically by identifying and implementing business process improvements
  • Strong planning, project management and organizational skills with attention to detail
  • A demonstrated ability to effectively manage multiple priorities and develop a team that consistently meets deadlines

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