Head of Finance and Governance
- Employer
- Pump Aid
- Location
- London (Central), London (Greater) (GB)
- Salary
- £50,000 pro rata
- Closing date
- 7 Jun 2022
View more
- Sector
- Charity and not for profit
- Salary band
- £50,000 - £60,000
- Contract type
- Permanent
- Hours
- Part Time
- Where will they be working?
- Hybrid - mostly home
Job Details
OVERVIEW
Pump Aid has been hugely successful in piloting this approach in Malawi and has launched social impact businesses (Beyond Water) in the UK and Malawi to operate alongside the charity to maximise our social and economic impact. We plan to launch further social impact businesses in other countries and to explore other innovative approaches to increase and sustain access to water among some of the poorest communities in Africa and to further demonstrate our determination to do aid differently.
To support this new approach, we are recruiting a Head of Finance and Governance to support our Chief Executive and provide strategic management and operational oversight of our finance, HR and business support functions and to ensure that everything we do is done in the most financially effective manner and in compliance with all statutory and regulatory requirements. The incumbent will be supported by qualified accountants in the UK and Malawi and their local teams.
This is a part-time role, which would suit an experienced accountant/company secretary, seeking to work flexibly. The 2/3 days we anticipate this role requiring could be spread over 5 days, if the incumbent found this more convenient and all the requirements of the role can be met.
JOB PURPOSE
- You will be the ultimate responsible person for all of Pump Aid and Beyond Water’s external and statutory financial reporting, including reports to funders, trustees and regulatory bodies, though the bulk of this work will be delivered by the finance teams in the UK and Malawi.
- You will provide strategic budgetary and financial management support to the Chief Executive in London and the Managing and Finance Directors in Malawi, assisting them to develop compelling bids for fundraising and inward social investment and will liaise, if necessary, with the financial managers/reviewers of any potential funders/investors.
- You will provide advice and guidance on HR, contractual, corporate and statutory matters to the senior team in the UK and Malawi, consulting/liaising if necessary with our lawyers, auditors, and other service providers in both countries.
KEY AREAS OF RESPONSIBILITY
1. Finance
1.1. Financial strategy
Supporting the development of financial strategies under a variety of scenarios for internal management, trustee discussion and presentation to potential funders/investors.
Leading on financial discussions with trustees and prospective funders/investors.
Developing the financial competence and confidence of PA/BW’s senior teams.
1.2 Financial oversight
Ensuring that monthly management reporting, budgeting and forecasting is accurate and timely and supporting the needs of management, trustees, project managers, funders and donors.
Reviewing the annual budget proposals for the UK and Malawi, raising issues, challenging assumptions and, ultimately, agreeing same with the local teams.
Reviewing the monthly financial returns submitted/presented by the finance teams in the UK and Malawi, querying anomalies and overspends and agreeing/requiring actions to be taken.
Updating the rolling forecasts of income and expenditure (reflecting actuals to date), monitoring the UK and Malawi bank positions and using this to approve or reject requests for ongoing or exceptional expenditure.
1.3 Financial management
Maintaining up to date Financial and HR Policy and Procedures Manuals for the UK and Malawi and responding to requests for variations thereto or divergence therefrom.
Being the principal signatory and authorised administrator for all UK bank accounts and approving changes to the mandate for bank accounts in Malawi.
Approving and signing off all cash transfers to Malawi, based on suitable evidenced requests.
2. Programme support
2.1 Programme budgeting
Preparing, discussing, reviewing and agreeing the financial budgets for individual projects and/or generic programmes.
Assisting the Malawi team with costing, pricing, taxing and other financial sales related issues.
2.2 Programme reporting
Maintaining cumulative records of expenditure by funder and overseeing the preparation of funder reports and audit completion statements confirming the full dispersal of funds.
Submitting financial claims to statutory funders as and when required.
Submitting financial declarations and responding to queries from payment platforms like CAF America, Benevity, GoFundMe, etc, as and when required.
3. Corporate obligations
3.1 Statutory reporting
Being the principal point of contact between the external auditors in the UK and Malawi, the Treasurer and the board.
Agreeing the annual audit timetable and priority audit areas with the external auditors in the UK and Malawi.
Reviewing the draft statutory accounts produced by the local finance teams, agreeing the split between restricted and unrestricted programmes, calculating carried forward balances and agreeing same with auditors.
Confirming the appropriate use of restricted income, writing the trustees’ annual review, securing an unqualified audit report in the UK and Malawi, responding to the annual audit letter, convening and managing the AGM.
Reviewing and signing off all statutory filings in the UK and Malawi and ensuring compliance with all regulatory restrictions and statutory obligations.
3.2 HR and legal
Ensuring compliance with all legal, statutory and regulatory requirements in the UK and all other countries of operations.
Ensuring that all staff policies are in line with best practice, and are transparent, familiar to, and delivered equitably and fairly by all staff in UK and overseas
Ensuring that staff structures, reporting lines, remuneration and terms of employment are consistent and appropriate.
Participating in the recruitment of all key personnel, the issue/revision of staff contracts and compliance with HR legislation in the UK and Malawi.
Maintaining the Malawi job grade and role notch spreadsheet.
Overseeing corporate and legal matters generally, tribunal responses, dispute resolution, drafting/reviewing staff contracts and corporate partnership agreements.
3.3 Trustee management
Preparation of board papers and management of board meetings.
Agreeing dates/agendas of meetings, taking and circulating minutes, regularly updating/liaising with the Chair and other trustees on board matters generally.
Providing advice and guidance to trustees on the development and maintenance of strong and effective operational systems, policies and procedures.
4. Other
Any other duties necessary to support the Chief Executive and to reflect changing priorities as your role inevitably evolves.
PERSON SPECIFICATION
|
Essential |
Desirable |
Educated to degree level or equivalent |
a |
|
Relevant financial, HR and legal experience and qualifications |
a |
|
Familiarity with complex donor reporting and of managing restricted/unrestricted funding |
|
a |
Experience of working in an international and highly regulated environment |
|
a |
Awareness of investor relations in a social investment and entrepreneurial context |
|
a |
Understanding of managing business support systems, including ICT and procurement |
a |
|
A thorough knowledge of HR systems and processes |
a |
|
An understanding of staff management and a willingness to support staff development |
|
a |
Experience of managing organisational development and systemic change |
a |
|
Excellent written and oral communications skills |
a |
|
Commitment to the vision, mission and aims of Pump Aid and Beyond Water |
a |
|
A willingness to work flexibility in accordance with the demands of a small organisation |
a |
|
Company
Pump Aid is an award winning UK based charity, which is promoting radically different solutions to the issues facing international aid and the WASH sector in sub-Saharan Africa; including standalone social impact businesses, innovative service delivery models, and programmes to improve hygiene, sanitation and nutrition for under-fives in rural nurseries. All of which are designed to increase resilience and selfreliance and improve the lives and life chances of farmers, families, women, girls and young children.
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